This week I continue with part 4 in the series, taking a deep dive into maintaining compliance. If you’re just catching up, you’ll want to review the first 3 articles:
Consider this Compliance Scenario: Insider trading
Two established and respected corporations are negotiating a merger that will cause a significant shift of power within their industry. The companies quietly hire the consulting services of a well-known investment firm to aid the process. Although the firm adheres to strict government regulations for its business practices, it lacks a coherent strategy for managing imaging and printing security. As a result, a junior-level employee can access and print a document containing details of the impending merger. The employee relays the information to a friend, whose dramatic post-merger investment gains attract scrutiny from regulators, which in turn causes stock market volatility. The subsequent investigation leads to the employee’s conviction for insider trading, while the investment firm is hit with heavy fines and a devastating blow to its reputation.
Printing and imaging in a global, mobile, and constantly connected marketplace presents several opportunities—and challenges—to companies. True printing security must be able to transcend borders, because protocols and expectations for compliance can change dramatically from company to company and country to country.
According to a recent Quocirca report, the lack of concrete security standards in the global printing and imaging industry has created an atmosphere of confusion, as some providers choose what security components they emphasize.
This climate of uncertainty has caused businesses to place a premium on providers, such as HP, that achieve and adhere to rigorous security certification requirements across their worldwide portfolio of products, services, and solutions.
HP maintains internationally recognized, government-level security certifications (including multiple Common Criteria certifications) to ensure compliance with the latest security standards and regulations. In turn, HP can leverage its compliance experience and expertise to provide multilevel security services and solutions, tailored to each specific enterprise and its industry.
Companies can reduce costs, decrease burdens placed on their internal workforce, and have confidence that HP is a vigilant custodian of their compliance and regulatory responsibilities. Here are some of HP’s compliance tools and services:
• HP Imaging and Printing Security Center is a comprehensive, policy-based software application that lets IT managers assess and secure a broad range of devices, while strengthening the company’s compliance posture.
• HP Access Control (HPAC) solutions add another layer of security to ensure compliance with top industry standards, while also enabling organizations to filter, manage, and monitor print access and usage.
• HP Secure Advantage portfolio features a compliance validation catalog that allows organizations to automate the compilation, analysis, approval, and auditing of information subject to compliance and regulatory scrutiny.
• HP Document Capture solutions are tailor-made for the financial services industry. They improve productivity and reduce costs by allowing organizations to track and monitor regulated documents throughout the information workflow.
Ensuring that your company complies with the most stringent regulatory standards is an important piece in maintaining the integrity of a truly secure printing and imaging environment.
Learn more about how HP Managed Print Services (MPS) can secure your print environment.
Watch for my final post in this security article series next week which will address how to establish and maintain the integrity of the print data and documents themselves.
