The Next Big Thing
Posts about next generation technologies and their effect on business.

Hooked on email

email.GIFLike many people, I have written a number of rules in Outlook to pre-scan my mail placing messages into folders based on the likeliness I need to read it right away. I’m essentially trying to do a bit of attention engineering on my use of email.

 

The various newsletter received go into a “Info” folder. Documents I receive periodically but feel I must read go into a “read me” folder. I filter out a bunch of information into a junk folder, in addition to what the mail system just normally considers spam. I have folders defined on a number of topic specific areas that were important at various points of my career like ITAC certification, Windows support issues,,, I even have the subject of some high priority messages received  from specific individuals forwarded on as SMS to ensure that I see them quickly.

 

These techniques limit the amount of mail in my inbox by at least half. I didn’t realize the extent of this filtering performed by the Outlook client until a few weeks ago, I was going to be gone for a few days so I turned off my desktop machines (to save electricity) and was just going to use my phone to handle my email -- it was unmanageable.

 

ComputerWorld recently had an article about Why the enterprise can’t shake its email addiction that discussed why email is so important to business, and why various other tools that we may move to in our personal lives can’t fill the role at work. The items covered in the article reinforced my views that this problem is going to be around for a while.

 

I don’t see anything really replacing the ubiquity of email any time soon, but we all probably have tricks to share on how we’re digging out of the blizzard that hits us every day. I don’t think I’ll be turning off all my Outlook clients again anytime soon.

Comments
Carletta Curry Blakemore | ‎09-26-2013 06:02 PM

yes this is a effiecent way to clean up and sort email  kudos to you.

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